The MDI “A-Team” – the Right Hospital Project Team

Written by Laurie Blount, Director of Medical Device Integration, Iatric Systems

A-Team-for-medical-device-integration.jpg

Medical Device Integration projects done "right" require the right mix of hospital resources to contribute during implementation. It's important to align the correct hospital resources to minimize delays and ensure the project stays on track with deadlines. Resources required will vary depending on phases of the project, so I've put together a resource summary by phase, using a typical Accelero Connect® vital sign / EHR integration project as an example. I'll cover resources required for other device type implementations (for example, a smart pump / EHR integration project) in future posts. 

Resources by Phase of the Project:

Planning
This is the period of time between contract signature and implementation kickoff. You will have a discussion with your Iatric Systems project manager on a variety of topics including the layout of all resources for your upcoming project. You’ll be reviewing scope, discussing anticipated timeline, project dependencies, vendor dependencies (including equipment) and competing priorities. You will also be procuring and conducting initial configuration of hardware during this phase. This phase ends with scheduling the Kickoff Meeting.

Anticipated Resources needed: Project Coordinator, System Administrator, Network Administrator, Biomed/Clinical Equipment Manager

Project Launch
The “gang’s all here.” Kickoff meeting should include all members who will be participating in the project at any given point. The call will review project scope, timeline, testing strategy, deliverables, and anticipated issues which may come into play during the course of the project.

Anticipated Resources needed: Project Champion (Manager/Director), Project Coordinator, Clinical Analyst (someone responsible for clinician workflow/future state testing and future state workflow training), Biomed, EHR interface or application specialist, IT/Networking/System Administrator

Implementation Phase
This is the phase where Accelero Connect is installed and configured, all integration points are set up/tested, and test plan is executed. Iatric Systems conducts weekly status calls with the customer to keep action items in front of the team.

Anticipated Resources needed: Project Coordinator, Biomed, IT networking, EHR application specialist, Clinical Analyst, and in some cases Interface Engine specialist

User Acceptance and Training
Future state workflow testing happens here. Once complete, staff will need to be trained on the new workflow.

Anticipated Resources needed: Project Coordinator, Clinical Analyst, EHR Analyst and Clinician Super Users

Go Live
This is the part where everyone agrees when to activate production data feeds. Biomed may need to coordinate with the device vendor to ‘turn on’ the production feed from the devices if there is a gateway involved, so this milestone should be scheduled, well communicated, and approved by all affected parties. The hospital also distributes an internal communication plan to stakeholders and staff prior to the scheduled date. Once the data flip takes place, all resources need to be available until the system is verified by all as performing as expected.

Anticipated Resources needed: Project Champion, Project Coordinator, Biomed, EHR specialist, Clinical Analyst, Network Administrator

Post Implementation
Iatric Systems likes to know how things are going with the new solution during this period. The hospital will need to have an effective escalation path in place to provide timely feedback to the Iatric Systems team for questions or issues affecting the solution’s production environment so that we can address them in a timely manner. Typically, the hospital’s project coordinator resource owns communication of escalation items, so this is the only resource commitment from the hospital we look for in this phase. Iatric Systems 24/7 support line is also available for the hospital to use at this time.

Anticipated Resources needed: Project Coordinator

Summary
It’s important to know that the cost of a project includes capital expenditure of the solution PLUS resource time. With all estimates tallied up, you’re looking at potential 80+ hours total from hospital resources for a typical MDI project.

We know how valuable hospital resources can be, so please keep these estimates in mind as you set aside the capital funds for a new integration solution.

Topics: Medical Device Connectivity, Medical Device Integration, Medical Device Integration Project

Subscribe to the Medical Device Integration blog.

Receive the latest articles directly in your inbox.
Enter your email address and click SUBSCRIBE:

Comments

0 COMMENTS

Smart Pumps at MUSE 2017 & how this topic relates to all of us

International MUSE is right around the corner, May 30 – June 2. MUSE provides excellent opportunities to network with peers and share information about what’s new in the MEDITECH community. This...Read More

Update from IHE Connectathon 2017

Healthcare depends on interoperability – bringing the right data to the right people at the right time, so that data can be used to improve patient care. I saw these principles in action at the IHE...Read More

Infusion Errors Top the 2017 ECRI Hazards Report

Earlier this month, the ECRI Institute published its annual Top 10 Health Technology Hazards report. Infusion Errors topped the list this year as hazard #1. Here’s our interpretation… First, you can...Read More

I.V. Smart Pumps Roundtable Article

Earlier this month, TechNation magazine interviewed several industry experts about important qualities to consider when purchasing smart pumps. Prevention of medication errors, wireless connectivity,...Read More

Connectivity Series: Nihon Kohden

So far in our Connectivity Series, we’ve shared details about how to integrate GE medical devices, Philips equipment, and Welch Allyn monitors with your EHR. This month, I’ll cover Nihon Kohden. And...Read More

Connectivity Series: Welch Allyn

For the third post in our Connectivity Series, I’d like to share with you some details about integrating Welch Allyn devices with your EHR. Many of Welch Allyn’s monitors are portable, wireless...Read More

Connectivity Series: Philips Equipment

As promised, this is my second post in a series that provides details about our Accelero Connect team’s experience integrating specific manufacturers’ medical devices with your EHR. Last time, the...Read More

Connectivity Series: GE Medical Devices

This post is the first in a series that will provide you with details about integrating specific manufacturers’ medical devices with your EHR: GE Healthcare Philips Nihon Kohden Mindray Welch Allyn...Read More

We Love It When ED Nurses Smile

ED nurses at Hanover Hospital in Hanover, Pennsylvania, love having the ability to transfer vital signs electronically from their GE monitors to their EHR. That’s what Richard Clark, IT Project...Read More

The MDI “A-Team” – the Right Hospital Project Team

Medical Device Integration projects done "right" require the right mix of hospital resources to contribute during implementation. It's important to align the correct hospital resources to minimize...Read More

How IHE Simplifies Medical Device Connectivity

We talk with many hospitals and healthcare IT vendors about medical device connectivity, and IHE is a topic that comes up often. However, there’s still a lot of uncertainty about what it’s for, why...Read More

Communication is the Key to Medical Device Connectivity

Whenever I present an educational session about medical device integration, I always try to highlight the importance of close collaboration between Nursing/Clinical Informatics, Information...Read More

Giving Nurses the Gift of Time

It may be summer in North America, but today it feels like Christmas at Halifax Regional Medical Center in North Carolina. Clinicians there recently received the gift of time — courtesy of medical...Read More

The Vitals on Welch Allyn and Nihon Kohden

If your clinicians use Welch Allyn or Nihon Kohden vital sign monitors, you may want to check out this press release to learn how Halifax Regional Medical Center connected vital sign monitors from...Read More

CNO Survey on Medical Device Connectivity

I mentioned a CNO survey briefly in my Smart Pump integration blog post, but it’s such an important topic that it warrants its own post. We conducted a survey last December of 4,000 Chief Nursing...Read More

American Nursing Informatics Association (ANIA) - "Where Caring and Technology Meet"

In late April, along with my Iatric Systems nurse colleague Debra Graham, I had the honor of attending and presenting at the 2015 Annual Conference of the American Nursing Informatics Association...Read More

Smart Pump Programming and EHR Integration – a roadmap for understanding

It seems like just about every other conversation I have these days revolves around something to do with Smart Pump Programming and EHR integration, so I have no doubt this topic will be of interest...Read More

Welcome to Our Medical Device Integration Blog!

On behalf of the team, welcome to the Iatric Systems Medical Device Integration (MDI) blog. This blog will explore the most important issues facing hospitals that are considering connecting their...Read More